In today’s hybrid work environment, your conference room is more than just a meeting space—it’s the nerve center of business collaboration. Whether you’re conducting board meetings, client presentations, or connecting with remote teams, having the right technology makes all the difference.
Federaltec Technology specializes in creating smart conference rooms that seamlessly integrate video conferencing, audio systems, digital displays, and intelligent control systems. Our solutions are designed specifically for Dubai’s diverse business landscape, from corporate headquarters in DIFC to co-working spaces in Dubai Marina.
With over 15 years of experience in the UAE market, we’ve equipped hundreds of meeting spaces with cutting-edge technology that’s reliable, user-friendly, and scalable. From small huddle rooms to large boardrooms, we deliver turnkey solutions that work flawlessly from day one.
Modern conference room with video conferencing setup in Dubai office
Why Choose Federaltec for Your Conference Room?
1. Comprehensive Solutions
We handle everything from initial consultation and design to installation, training, and ongoing support. Our team ensures every component works together seamlessly for a frustration-free experience.
2. Cutting-Edge Technology
We partner with world-leading brands like Cisco, Poly, Crestron, and Microsoft Teams to deliver enterprise-grade solutions that stand the test of time.
3. Local Expertise
Understanding Dubai’s business culture and technical requirements, we design solutions that meet local regulations while exceeding international standards.
4. Post-Installation Support
Our dedicated support team is available 24/7 to ensure your conference rooms operate flawlessly when you need them most.
Our Conference Room Solutions
Video Conferencing Systems
Hybrid Meeting Excellence
Connect your teams seamlessly with professional-grade video conferencing solutions. We install and integrate:
- Microsoft Teams Rooms: Certified MTR solutions with intelligent cameras, speakers, and displays
- Zoom Rooms: Dedicated Zoom hardware for one-touch meeting starts
- Cisco Webex Rooms: Enterprise video collaboration with AI-powered features
- Poly Solutions: Premium audio and video hardware for crystal-clear communication
- Custom Integration: Platform-agnostic solutions that work with any conferencing software
Our video conferencing systems feature:
- 4K Ultra HD cameras with auto-framing and speaker tracking
- Echo-cancelling microphones with 360-degree coverage
- Wireless presentation capabilities (BYOD support)
- Recording and streaming options
- Integration with calendar systems
Video wall installation in Dubai corporate boardroom
Our Conference Room Solutions
Video Conferencing Systems
Hybrid Meeting Excellence
Connect your teams seamlessly with professional-grade video conferencing solutions. We install and integrate:
- Microsoft Teams Rooms: Certified MTR solutions with intelligent cameras, speakers, and displays
- Zoom Rooms: Dedicated Zoom hardware for one-touch meeting starts
- Cisco Webex Rooms: Enterprise video collaboration with AI-powered features
- Poly Solutions: Premium audio and video hardware for crystal-clear communication
- Custom Integration: Platform-agnostic solutions that work with any conferencing software
Our video conferencing systems feature:
- 4K Ultra HD cameras with auto-framing and speaker tracking
- Echo-cancelling microphones with 360-degree coverage
- Wireless presentation capabilities (BYOD support)
- Recording and streaming options
- Integration with calendar systems
Office audio solutions
Audio Systems
Crystal-Clear Sound for Every Seat
Poor audio quality ruins meetings. Our professional audio solutions ensure every participant is heard clearly:
- Ceiling Speakers: Discreet installation with optimal coverage
- Soundbars: All-in-one solutions for small to medium rooms
- Array Microphones: Beamforming technology to capture voices accurately
- DSP Systems: Digital signal processing for consistent audio quality
- Acoustic Treatment: Room optimization for superior sound clarity
We design audio systems that eliminate echo, background noise, and feedback while maintaining natural sound reproduction.
Display Solutions
Stunning Visual Presentations
Make an impact with high-quality display technologies:
- Interactive Displays: 4K touchscreens from 55″ to 98″ (Samsung Flip, Microsoft Surface Hub)
- LED Video Walls: Seamless multi-panel displays for impressive presentations
- Laser Projectors: 4K projection systems with 20,000+ hours lifespan
- Digital Whiteboards: Collaborative annotation and content sharing
- Dual Display Setup: Multiple screens for content and video participants
All displays come with:
- Wireless presentation capabilities
- HDMI, USB-C, and wireless connectivity
- 4K resolution support
- Built-in or integrated speakers
- Commercial-grade reliability
Display Solutions
Stunning Visual Presentations
Make an impact with high-quality display technologies:
- Interactive Displays: 4K touchscreens from 55″ to 98″ (Samsung Flip, Microsoft Surface Hub)
- LED Video Walls: Seamless multi-panel displays for impressive presentations
- Laser Projectors: 4K projection systems with 20,000+ hours lifespan
- Digital Whiteboards: Collaborative annotation and content sharing
- Dual Display Setup: Multiple screens for content and video participants
All displays come with:
- Wireless presentation capabilities
- HDMI, USB-C, and wireless connectivity
- 4K resolution support
- Built-in or integrated speakers
- Commercial-grade reliability
Control Systems
Simple, One-Touch Operation
Complex technology shouldn’t require complex operation. Our control systems make running meetings effortless:
- Touch Panels: Wall-mounted or tabletop controllers (Crestron, Extron, AMX)
- Room Scheduling: Digital displays outside meeting rooms showing availability
- Mobile Control: Control everything from your smartphone
- Voice Control: “Alexa, start the meeting” integration
- Automated Scenarios: Pre-programmed settings for different meeting types
Features include:
- One-touch meeting start
- Automatic display and lighting adjustment
- Source selection and routing
- Volume control
- Videoconference dial-in
- Shutdown timers
Presentation & Collaboration Tools
Share Ideas Seamlessly
Enable effortless content sharing and collaboration:
- Wireless Presentation: Share from any device without cables (Barco ClickShare, Solstice)
- Digital Annotation: Write on shared content in real-time
- Content Sharing: Save and distribute meeting notes instantly
- Multi-Source Display: Show content from multiple presenters simultaneously
- Cloud Integration: Access files from OneDrive, Google Drive, Dropbox
Network Infrastructure
Reliable Connectivity Foundation
Your conference room technology depends on robust networking:
- Dedicated VLANs: Separate network for AV equipment
- PoE Switches: Power over Ethernet for cameras and displays
- QoS Configuration: Prioritized bandwidth for video conferencing
- Redundancy: Backup internet connections for mission-critical rooms
- Secure Access: Network security for corporate compliance
Room Booking Systems
Optimize Space Utilization
Manage meeting spaces efficiently:
- Digital Door Displays: Real-time room availability with calendar integration
- Mobile Booking: Reserve rooms from smartphone apps
- Desk Booking: Hot-desking solutions for flexible workspaces
- Analytics Dashboard: Track room usage and optimize resources
- Calendar Integration: Sync with Outlook, Google Calendar, Exchange
Conference Room Types We Design
Executive Boardrooms
Impress your stakeholders with premium boardroom solutions featuring:
- Large format displays or video walls (85″+ or multi-panel)
- Professional camera systems with AI speaker tracking
- Premium audio with ceiling microphones and speakers
- Sophisticated control systems (Crestron/AMX)
- Luxury finishes matching corporate aesthetics
- Recording and streaming capabilities
- Lighting control integration
Typical Size: 15-30 person capacity
Standard Meeting Rooms
Full-featured collaboration spaces for 6-12 people:
- 65″-75″ interactive displays or dual screens
- High-quality video conferencing system
- Wireless presentation technology
- Soundbar or ceiling audio
- Simple touch panel control
- BYOD connectivity
Typical Size: 6-12 person capacity
Huddle Rooms
Compact solutions for quick team meetings:
- 55″-65″ displays or all-in-one systems
- USB video conferencing bars
- Portable or fixed installation
- Plug-and-play simplicity
- Wireless screen sharing
- Space-saving design
Typical Size: 2-6 person capacity
Training Rooms
Educational spaces with enhanced capabilities:
- Dual displays for content and video
- Advanced audio for large groups
- Lecture capture and recording
- Audience response systems
- Flexible seating arrangements
- Multiple microphone options
Typical Size: 20-50 person capacity
Multipurpose Spaces
Adaptable rooms for various uses:
- Reconfigurable AV systems
- Modular display solutions
- Flexible audio zones
- Preset scene control
- Quick setup/teardown
- Scalable configurations
Industries We Serve in Dubai
Corporate Offices
DIFC, Business Bay, Dubai Media City – We equip boardrooms and meeting spaces for leading corporations
Government Entities
Secure, compliant conference solutions for government departments and ministries
Healthcare Facilities
Telemedicine-ready conference rooms for hospitals and clinics
Education
Universities and training centers with lecture capture and distance learning
Hospitality
Hotel meeting rooms and conference centers with professional AV capabilities
Real Estate
Developer showrooms and sales offices with impressive presentation technology
✦ Process
Our Conference Room Installation Process
Through close collaboration and technical insight, we design and implement AV systems that elevate communication, entertainment, and performance across all environments.
Step 1: Consultation & Assessment (Free)
- Site visit to understand your space and requirements
- Discuss usage patterns, team size, and budget
- Review existing infrastructure
- Identify challenges and opportunities
Step 2: Custom Design
- Create detailed system design and layout
- Select appropriate technology for your needs
- 3D renderings of the proposed solution
- Detailed quotation with equipment specifications
Step 3: Pre-Installation Planning
- Project timeline development
- Equipment procurement
- Network infrastructure preparation
- Coordination with other contractors
Step 4: Professional Installation
- Structured cabling and infrastructure
- Equipment mounting and connection
- System integration and configuration
- Quality testing at each stage
Step 5: Programming & Calibration
- Control system programming
- Audio DSP tuning
- Display calibration
- User interface customization
Step 6: Testing & Training
- Comprehensive system testing
- User training sessions
- Documentation and guides
- Handover and acceptance
Step 7: Support & Maintenance
- Warranty coverage
- 24/7 technical support
- Remote monitoring options
- Annual maintenance contracts
Technology Partners & Brands
We work with industry-leading manufacturers:
Video Conferencing: Cisco, Poly (Polycom), Logitech, Yealink, Jabra
Displays: Samsung, LG, Sony, Microsoft Surface Hub, SMART Board
Control Systems: Crestron, Extron, AMX, Control4
Audio: Shure, Sennheiser, Biamp, QSC, Bose Professional
Collaboration: Barco ClickShare, Solstice, Microsoft Teams, Zoom
Network: Cisco, Aruba, Ubiquiti
Smart Features That Power Real Results
Forget the complexity — we deliver scalable, smart AV and IT systems that are easy to use, fast to deploy, and built to perform.
